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Getting Started

8
  • What is Workly?
  • Creating your account and setting up a workspace
  • Customising your dashboard layout
  • Using global search
  • Keyboard shortcuts and quick actions
  • Onboarding and initial setup
  • Signing in with Google
  • Navigating Workly — sidebar and layout

Projects & Tasks

41
  • Using Number, Text, and Date custom fields
  • Using the People custom field
  • Assigning and reassigning tasks
  • Reordering columns and managing visibility
  • Editing and deleting custom fields and options
  • Tracking task activity and history
  • Adding cover images to tasks
  • Browsing project files
  • Creating and managing projects
  • Managing tasks, subtasks, and task details
  • Setting due dates and scheduling tasks
  • Understanding task statuses and priorities
  • Using board view (Kanban)
  • Using calendar view
  • Using list view
  • Copying and moving tasks between projects
  • Adding custom columns and fields to projects
  • Adding custom views — YouTube, Figma, Google Docs, and Sheets
  • Daily task reminders and due-today notifications
  • Drag and drop tasks between views
  • Duplicating tasks, sections, and projects
  • Deleting projects, tasks, and sections
  • Filtering and sorting tasks
  • Drag and drop tasks within and across sections
  • Grouping tasks by status, priority, assignee, and more
  • Using the project overview dashboard
  • Working with subtasks and task hierarchy
  • Adding attachments to tasks
  • Task comments and activity log
  • Organising tasks with sections
  • Using the workload view to manage team capacity
  • Bulk task creation — paste to create multiple tasks
  • Overdue task reminders and notifications
  • Project visibility and access settings
  • Exporting tasks to CSV
  • Editing task descriptions
  • Sorting tasks by date, priority, name, and more
  • Customising project colours and appearance
  • Task actions — copy, move, delete, duplicate, and share
  • Undo actions and restore deleted tasks
  • Collapsing and expanding sections

Chat & Messaging

24
  • Minimised chat windows and multitasking
  • Rich text formatting in chat messages
  • Searching messages in chat
  • Using chat, channels, and direct messages
  • Creating and sharing text snippets
  • Managing channels and group conversations
  • Sending messages, files, and reactions
  • Browsing shared files in chat
  • Creating tasks from chat messages
  • Sharing code snippets in chat
  • Sharing files and attachments
  • Annotating images before sending
  • Editing and deleting messages
  • Link previews and message formatting
  • Forwarding messages and files in chat
  • Using @mentions in chat and tasks
  • Message actions — pin, reply, edit, forward, and react
  • Recording your screen in Workly
  • Sending voice messages
  • Reacting to messages with emojis
  • Pinning important messages
  • Direct messages and group conversations
  • Replying to messages in threads
  • Uploading files from Google Drive

Meetings & Video Calls

18
  • Starting and scheduling meetings
  • Accepting and declining calls
  • Screen sharing, recording, and meeting features
  • Meeting transcription with Workly AI
  • Google Calendar sync for meetings
  • Making group video calls
  • Making group voice calls
  • Inviting users to meetings and calls
  • Meeting details — recordings, transcripts, and notes
  • AI-generated meeting minutes
  • Recording meetings and calls
  • Video calls, voice calls, and meeting features
  • Setting meeting reminders
  • Making one-to-one video calls
  • Making one-to-one voice calls
  • Scheduling meetings with attendees and recurrence
  • Quick meetings and quick messages
  • Setting up recurring meetings

AI Agents & Integrations

9
  • Using AI agents and integrations
  • Connecting Google Workspace (Gmail, Drive, Calendar)
  • Using AI chat inside a project
  • AI daily updates and task summaries
  • AI agents in Workly
  • Using AI inside projects
  • Creating and hiring custom AI agents
  • Integrating services — Gmail, Drive, Calendar, Figma, Slack, and more
  • Chatting with Workly AI

Account & Settings

7
  • Managing your profile and account settings
  • Customising theme, display, and language
  • Setting up notification preferences
  • Browser and push notifications
  • Email verification and password management
  • Notifications, alerts, and the notification bell
  • Viewing user profiles

Troubleshooting & FAQ

1
  • Network status and connectivity

Collaboration & Teams

12
  • Inviting team members to your workspace
  • Online presence and status indicators
  • Leaving a project
  • Accepting workspace and project invitations
  • Creating and managing chat groups
  • Managing chat groups — members, admins, and settings
  • Joining public workspaces
  • Managing workspaces and organisations
  • Managing project members and roles
  • Switching between workspaces
  • Real-time collaboration and live updates
  • Workspace roles and permissions
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  • Help
  • AI Agents & Integrations
  • AI agents in Workly

AI agents in Workly

2 min read

Workly comes with specialised AI agents designed for different business functions. Each agent is trained to help with specific types of work, going beyond general-purpose AI assistance.

Available AI agents

Accountant Agent

Helps with accounting and financial tasks — budgeting, expense tracking, financial summaries, and invoice management.

Leadership Agent

Assists with leadership and management tasks — team updates, OKR tracking, meeting preparation, and decision frameworks.

Product Agent

Helps with product management — feature prioritisation, user story writing, sprint planning, and competitive analysis.

RFP Agent

Specialised in Request for Proposal (RFP) responses — drafting proposals, answering questionnaires, and compiling submission documents.

Support Agent

Assists with customer support tasks — drafting responses, categorising tickets, escalation handling, and FAQ generation.

Access AI agents

Go to the Agents page from the sidebar to see all available agents and integrations. The agents section shows each agent with its specialisation and capabilities.

Connect integrations to agents

When you connect services like Gmail, Drive, Calendar, Figma, and Slack from the Agents page, Workly AI and all specialised agents can access these services. This means agents can pull data from your connected tools when helping you.

Contact for custom agents

Need a specialised agent for your unique workflow? Use the Contact Us option on the Agents page to request custom AI agents tailored to your business needs.

Frequently asked questions

What AI agents does Workly have?

Workly has specialised agents for Accounting, Leadership, Product Management, RFP responses, and Customer Support. Each agent is designed for specific business functions.

Can AI agents access my connected services?

Yes, when you connect services like Gmail, Drive, Calendar, Figma, and Slack from the Agents page, all AI agents can access these services to help you more effectively.


Updated on February 25, 2026

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Table of Contents
  • Available AI agents
    • Accountant Agent
    • Leadership Agent
    • Product Agent
    • RFP Agent
    • Support Agent
  • Access AI agents
  • Connect integrations to agents
  • Contact for custom agents
  • Frequently asked questions
    • What AI agents does Workly have?
    • Can AI agents access my connected services?

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