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Getting Started

8
  • What is Workly?
  • Creating your account and setting up a workspace
  • Customising your dashboard layout
  • Using global search
  • Keyboard shortcuts and quick actions
  • Onboarding and initial setup
  • Signing in with Google
  • Navigating Workly — sidebar and layout

Projects & Tasks

41
  • Using Number, Text, and Date custom fields
  • Using the People custom field
  • Assigning and reassigning tasks
  • Reordering columns and managing visibility
  • Editing and deleting custom fields and options
  • Tracking task activity and history
  • Adding cover images to tasks
  • Browsing project files
  • Creating and managing projects
  • Managing tasks, subtasks, and task details
  • Setting due dates and scheduling tasks
  • Understanding task statuses and priorities
  • Using board view (Kanban)
  • Using calendar view
  • Using list view
  • Copying and moving tasks between projects
  • Adding custom columns and fields to projects
  • Adding custom views — YouTube, Figma, Google Docs, and Sheets
  • Daily task reminders and due-today notifications
  • Drag and drop tasks between views
  • Duplicating tasks, sections, and projects
  • Deleting projects, tasks, and sections
  • Filtering and sorting tasks
  • Drag and drop tasks within and across sections
  • Grouping tasks by status, priority, assignee, and more
  • Using the project overview dashboard
  • Working with subtasks and task hierarchy
  • Adding attachments to tasks
  • Task comments and activity log
  • Organising tasks with sections
  • Using the workload view to manage team capacity
  • Bulk task creation — paste to create multiple tasks
  • Overdue task reminders and notifications
  • Project visibility and access settings
  • Exporting tasks to CSV
  • Editing task descriptions
  • Sorting tasks by date, priority, name, and more
  • Customising project colours and appearance
  • Task actions — copy, move, delete, duplicate, and share
  • Undo actions and restore deleted tasks
  • Collapsing and expanding sections

Chat & Messaging

24
  • Minimised chat windows and multitasking
  • Rich text formatting in chat messages
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  • Using chat, channels, and direct messages
  • Creating and sharing text snippets
  • Managing channels and group conversations
  • Sending messages, files, and reactions
  • Browsing shared files in chat
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  • Sharing code snippets in chat
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  • Editing and deleting messages
  • Link previews and message formatting
  • Forwarding messages and files in chat
  • Using @mentions in chat and tasks
  • Message actions — pin, reply, edit, forward, and react
  • Recording your screen in Workly
  • Sending voice messages
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  • Pinning important messages
  • Direct messages and group conversations
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Meetings & Video Calls

18
  • Starting and scheduling meetings
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  • Meeting transcription with Workly AI
  • Google Calendar sync for meetings
  • Making group video calls
  • Making group voice calls
  • Inviting users to meetings and calls
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  • AI-generated meeting minutes
  • Recording meetings and calls
  • Video calls, voice calls, and meeting features
  • Setting meeting reminders
  • Making one-to-one video calls
  • Making one-to-one voice calls
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  • Setting up recurring meetings

AI Agents & Integrations

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  • Using AI agents and integrations
  • Connecting Google Workspace (Gmail, Drive, Calendar)
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  • AI agents in Workly
  • Using AI inside projects
  • Creating and hiring custom AI agents
  • Integrating services — Gmail, Drive, Calendar, Figma, Slack, and more
  • Chatting with Workly AI

Account & Settings

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Troubleshooting & FAQ

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  • Network status and connectivity

Collaboration & Teams

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  • Inviting team members to your workspace
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  • Meetings & Video Calls
  • Making group video calls

Making group video calls

2 min read

Hold team video conferences directly from Workly group chats. Group video calls support multiple participants with video tiles, screen sharing, and recording.

Start a group video call

  1. Open a group chat
  2. Click the video camera icon in the chat header
  3. All group members receive an incoming call notification
  4. Members accept or decline individually

Video grid

As participants join with their cameras on, their video feeds appear in a grid layout. The grid adjusts automatically based on the number of participants. The active speaker is highlighted so you always know who is talking.

Call controls

  • Camera toggle — Turn video on or off
  • Microphone toggle — Mute or unmute
  • Screen share — Share your screen with everyone
  • Device selector — Choose camera, mic, and speaker
  • Recording — Record the group call
  • Participant roster — See who’s on the call
  • End call — Leave the video call

Invite more people during the call

While a group call is active, you can send additional invitations to bring in more participants. The invite is sent as a message in the group chat with a join link.

Recording group calls

Click the record button to capture the group video call. The recording is available for download after the call ends — typically within a few minutes.

Frequently asked questions

How many people can join a group video call?

Group video calls support all members of the group chat. The video grid adjusts automatically based on the number of participants with cameras enabled.

Can I invite more people during an active group call?

Yes, you can send additional invitations during an active call. New participants receive a notification and can join the ongoing call.


Updated on February 25, 2026

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Table of Contents
  • Start a group video call
  • Video grid
  • Call controls
  • Invite more people during the call
  • Recording group calls
  • Frequently asked questions
    • How many people can join a group video call?
    • Can I invite more people during an active group call?

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